Email Aliases in Engineering

Email Aliases in Engineering

Engineering manages two types of email aliases:
  1. ea.ucla.edu
  2. seas.ucla.edu
ea.ucla.edu Aliases (Scripted)

Aliases under ea.ucla.edu are automatically generated and maintained through campus data sources, including:
  1. Student records
  2. UCPath
  3. Campus Directory
  4. Other campus staffing systems
These aliases are updated on a nightly basis via automated scripts. Because of this:
  1. Manual changes are not supported and will be overwritten during the next data sync.
  2. In limited cases, temporary additions may be possible, but most aliases do not support manual modifications.
seas.ucla.edu Aliases (Google Groups)

Aliases under seas.ucla.edu are Google Groups–based and managed manually.
  1. Typically maintained by users with a “Manager” role
  2. Group Managers are responsible for maintaining membership
  3. In some cases, additions or removals can be requested through SEASnet, but this is handled on a request basis
Sending Guidelines

When sending emails to any alias:
  1. Use aliases only for matriculation-related communications
    • Email aliases are intended for official, academic, or administrative matters related to matriculation
    • Sending non-matriculation or unrelated messages increases the risk of recipients marking messages as spam
    • If messages are flagged as spam, future important communications may also be filtered or blocked
  1. Always use the BCC field
    1. Prevents unintended “reply all” messages
    2. Avoids exposing recipients to each other
    3. Reduces the risk of messages being sent to unintended audiences
Important Note on Google Groups (seas.ucla.edu)
  1. These aliases do not have restricted sender (“allowed sender”) lists configured
  2. This means anyone can send email to these aliases
Because of this, it is especially important to:
  1. Use BCC to avoid exposing alias addresses
  2. Prevent potential misuse or unintended distribution
Additional Resource

Guidance for faculty and staff on sending messages via MyEngineering is available here:
https://help.seas.ucla.edu/portal/en/kb/articles/email-policy#Using_email_aliases_to_email_students
Note: This page may be outdated and is due for review.

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